This policy outlines the guidelines for ensuring the privacy of website users is assured as it pertains to the College’s compliance with GDPR legislation.
The website is used to communicate information. UniHaven also operates the website to enable users to communicate with the College and with each other. This may also include for marketing purposes if this is in accordance with user’s chosen marketing preferences. In addition, UniHaven has a presence on social media platforms such as Facebook, Instagram, LinkedIn, and Twitter.
The College uses the website to offer products and services and to collect student fee payments via third party provider links.
UniHaven commits to
UniHaven collects a minimal amount of personal data through the website. The table below shows the personal data collected, why it is collected, the lawful basis under GDPR and additional information that may be of use.
|Type of Personal Data||Lawful Basis||Why collected||Additional Information|
|Contact information such as name and email||Consent||Subscription for the newsletter||This service is operated through MailerLite. Users can unsubscribe at any time.|
|Contact information such as name and email||Consent||Direct Marketing||This service is operated through MailerLite. Users can unsubscribe at any time.|
|Contact information such as name and email||Consent||For posting comments and in response to news items or articles||This service is operated through Tawk.to.|
|Contact information and payment information||Consent||For enrolling in programmes||This service is operated through Tranfermate.|
|Aggregated information about UniHaven newsletters – e.g. have they been opened, have links been clicked, aggregated forward to friends||Legitimate Interests||To help us understand the performance of the newsletters||This information is gathered through a web beacon that MailerLite places on newsletters and not directly through the website.|
Third Party Service Providers
UniHaven uses third-party service providers on the website. The College recommend that users read the Privacy and Cookie Policies of these service providers. Where appropriate, UniHaven has Data Processing Agreements with, or clauses included in the terms of services for, the chosen providers.
Many of these third-party services are international organisations. As such, they may transfer personal data outside the EU/EEA. For more information on how these services manage international data transfers, please review their respective privacy policies.
The table below provides information about the service, why the College is using it, additional information about it, and links to their respective Privacy and Cookie notices. Please be aware that when users click these links, they are leaving the UniHaven website and the College has no control over how these third-party websites may use personal data or cookies.
UniHaven has a presence on social media platforms such as LinkedIn, Instagram, Facebook, and Twitter. These accounts are used to post information such as notices about staff, college information and programmes. These accounts are not monitored. Users need to be aware that any responses to content on these social media platforms is done so through users own choice, at their own risk and without expectation of privacy. This should be noted as the College is not able to control how other users on these platforms may act.
The table below lists the social media account platforms with links to their respective privacy and cookie notices. UniHaven advises users to read these policies in advance of using their services. Please be aware that when users click these links, they are leaving the College website and that the College has no control over these third-party websites use of personal data or cookies.
|Social Media Platform||Links to Policies|
The website processes a small amount of personal data. However, the College takes its duty to protect this data very seriously and has in place technical and organisational safeguards to do this proportionate to the size and scope and nature of the personal data processing. If users become aware of something that gives concern about the security of their personal data, they should contact firstname.lastname@example.org.
The College is committed to ensuring that the rights and freedoms of website users are respected and that as data subjects that users are enabled to exercise these rights. Under GDPR, users have rights including:
Users are not required to pay any charge for exercising their rights. If users make a request, the College has 30 calendar days in which to respond.
Right to Complain
The College hope that users have no need to complain, but if they do, please contact the College first at email@example.com and hopefully the College will be able to resolve it in a fair and amicable manner. Users also have the right to complain to the Supervisory Authority:
DATA PROTECTION COMMISSION
21 FITZWILLIAM SQUARE SOUTH
Users also have the right to a judicial review. Please see www.dataprotection.ie for more information.
The College is committed to ensuring that the rights and freedoms of website users are respected and that as data subjects that users are enabled to exercise your rights. Under data protection law, users have rights including:
Users are not required to pay any charge for exercising their rights. If users make a request, the College has 30 calendar days to respond.
Right to Complain
The College hope that users have no need to complain, but if they do, please contact UniHaven first and hopefully the College will be able to resolve it in a fair and amicable manner.
Users also have the right to complain to the Supervisory Authority:
DATA PROTECTION COMMISSION
21 FITZWILLIAM SQUARE SOUTH
Ph: +353 (0)57 868 4800 Users also have the right to a judicial review. Please see www.dataprotection.ie for more information.
Cookies and similar technologies are very small text documents or pieces of code that often contain a unique identification code. When users visit a website or uses a mobile application, a computer asks users computer or mobile device for permission to save this file on their computer or mobile device and gain access to information. Information collected through cookies and similar technologies may include the date and time of the visit and how users use a particular website or mobile application. Further information on cookies can be found at: http://ec.europa.eu/ipg/basics/legal/cookies/index_en.htm.
Cookies and collection and use of technical information.
Information on internet traffic is collected routinely by the College and by its service providers (i.e., Register365, Dragon Consulting PTY etc.). This technical information is used to ensure the smooth running of UniHaven’s computer network and for statistical or administrative purposes. It is not used to gather identifiable personal information on individual website visitors, except in so far as this is permitted by law and may be necessary in order to prevent or detect problems or offences in relation to the operation of the website. This information may be used for the purposes of evaluating users’ use of the website and to improve the website service. It is stored and used in the aggregate only and is not used to obtain personal data or to contact users personally.
First Party Cookies
The College uses a service called Google Analytics to collect data about the number of visits to pages of the site, and the journey of visitors through the site. This helps UniHaven to optimise the site design. The Google Analytics cookies used on the site are listed in the table below. These are first-party cookies. More Information is available through the following links:
The below table lists out the first party cookies currently in use.
Session cookies are stored temporarily during a browsing session and are deleted from the user’s device when the browser is closed.
|__Secure-3PSID||.google.com||Targeting cookie. Used for targeting purposes to build a profile of the website visitor’s interests in order to show relevant & personalised Google advertising||2 years|
|SIDCC||.google.com||Used to store information about how you use the website and any advertising that you may have seen before visiting this website, in addition to being used to help customise advertising on Google properties by remembering your most recent searches, your previous interactions with an advertiser’s ads or search results and your visits to an advertisers website.||2 years|
|__Secure-3PAPISID||.google.com||Targeting cookie. Used for targeting purposes to build a profile of the website visitor’s interests in order to show relevant & personalised Google advertising.||2 years|
|APISID||.google.com||Targeting cookie. Used for targeting purposes to build a profile of the website visitor’s interests in order to show relevant & personalised Google advertising.||2 years|
|__Secure-3PSIDCC||.google.com||Targeting cookie. Used for targeting purposes to build a profile of the website visitor’s interests in order to show relevant & personalised Google advertising.||1 Year|
|SSID||.google.com||Used to store information about how you use the website and any advertising that you may have seen before visiting this website, in addition to being used to help customise advertising on Google properties by remembering your most recent searches, your previous interactions with an advertiser’s ads or search results and your visits to an advertisers website.||2 Years|
|SID||.google.com||Used for security purposes to store digitally signed and encrypted records of a user’s Google account ID and most recent sign-in time which allows Google to authenticate users, prevent fraudulent use of login credentials, and protect user data from unauthorised parties. This can also be used for targeting purposes to show relevant & personalised ad content||1 Year|
|HSID||.google.com||Used for security purposes to store digitally signed and encrypted records of a user’s Google account ID and most recent sign-in time which allows Google to authenticate users, prevent fraudulent use of login credentials, and protect user data from unauthorised parties. This can also be used for targeting purposes to show relevant & personalised ad content. Expiry:||1 Year|
|SAPISID||.google.com||Used for targeting purposes to build a profile of the website visitor’s interests in order to show relevant & personalised Google advertising.||2 Years|
|1P_JAR||.gstatic.com||Targeting cookie. This cookie sets a unique ID to remember your preferences and other information such as website statistics and track conversion rates.||30 Days|
|newsletter||unihaven.ie||Subscription to Newsletter||On Unsubscribe|
|_gid||.unihaven.ie||The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the website is doing. The data collected including the number visitors, the source where they have come from, and the pages visited in an anonymous form.||1 Day|
|__tawkuuid||Tawk.to||This cookie is used to identify the visitor via their log-in information in order to provide online assistance, via a chat-box system – this system is provided by Tawk.to||6 Months|
|CONSENT||.google.com||Stores visitors’ preferences and personalizes ads.||Persistnt|
|SEARCH_SAMESITE||.google.com||This cookie is used to prevent the browser from sending this cookie along with cross-site requests.||6 Months|
|ANID||.google.com||Cookie is used for advertising served across the web and stored in google.com. Persistent cookie.||18 Months|
|ajs_anonymous_id||.loom.com||This cookie is used to count how many times a website has been visited by different visitors – this is done by assigning the visitor an ID, so the visitor does not get registered twice.||1 Year|
|fs_uid||.loom.com||This cookie contains an ID string on the current session. This contains non-personal information on what subpages the visitor enters – this information is used to optimize the visitor’s experience.||Persistent|
|ajs_user_id||.loom.com||Collects data on visitors’ preferences and behaviour on the website – This information is used make content and advertisement more relevant to the specific visitor.||Persistent|
|ct-ultimate-gdpr-cookie||.unihaven.ie||Used in context with the website’s Cookie Manager. The Cookie Manager detects, categorizes and compiles reports on potential bots trying to access the website.||1 Year|
|NID||.google.com||Preferences cookie. Used to store preferences in a unique Google ID to remember your information, such as your preferred language (e.g. English), how many search results you wish to have shown per page (e.g. 10 or 20), and whether or not you wish to have Google’s SafeSearch filter turned on. These preferences can be used for optimised &/or personalised advertising on Google networks||6 Months|
|TawkConnectionTime||Tawk.to||Allows the website to recoqnise the visitor, in order to optimize the chat-box functionality||Session|
|ss||Tawk.to||Allows the website to recoqnise the visitor, in order to optimize the chat-box functionality||Session|
|gdlr-core-privacy-box||unihaven.ie||Saves cookies selected||1 Month|
|wordpress_test_cookie||unihaven.ie||Tests that the browser accepts cookies||Session|
|_ga||.unihaven.ie||Enables visits and visitors to be recorded.||2 Years|
|intercom-id-r70azrgx||.unihaven.ie||This cookie optimizes the function of the website.||6 Months|
|ct-ultimate-gdpr-cookie-level||.unihaven.ie||Used in context with the website’s Cookie Manager. The Cookie Manager detects, categorizes and compiles reports on potential bots trying to access the website.||1 Year|
This type of cookie is saved on your computer for a fixed period and is not deleted when the browser is closed.
Third party cookies
The website, like most websites, includes functionality provided by third parties. A common example is an embedded YouTube video or an embedded google map. For example, when users visit a page with content embedded from, Google, Twitter, YouTube or Facebook, these service providers may set their own cookies on users’ web browser. For example, Facebook sets cookies via the website if you ‘like’ one of the posts on the College website and twitter sets cookies via the website if users “tweet” one of the posts on the website.
Name of service: Dreamapply
Reason for use: This is the service used for student applications
If I do not want this service, what can I do? Users can unsubscribe and opt out at any time
Web Browsing and Managing Cookies
Within a user’s browser, users can choose whether they wish to accept cookies or not. Different browsers make different controls available, and so UniHaven provide links below to popular manufacturers’ instructions on how users can do this. Generally, the browser will offer users the choice to accept, refuse or delete cookies at all times, or those from providers that the website owners use (“third party cookies”), or those from specific websites such as
By simply visiting the website users do not disclose, nor does UniHaven collect, personal data. The information collected about the visit is limited to technical data such as:
The College uses this data for administrative and statistical purposes as well as to help to improve the website. This technical data does not provide UniHaven with the personal data of visitors to the website.
Pursuant to the General Data Protection Regulation 2016/679, users have a right to obtain a copy of the data held about them for a fee. Also, if incorrect information is held about them, users have a right to request that this information is amended or erased. Further information on your rights under the Data Protection legislation is available from UniHaven Data Protection Policy. This statement should not be construed as a contractual undertaking. UniHaven reserves the right to review and amend this statement at any time without notice and users should therefore re-visit this webpage from time to time. Any queries or concerns you may have about the processing of personal information on this website should be addressed to firstname.lastname@example.org.